[Academic]Fall 2021 Guidelines for Changes to the Graduate Student Record
2021.08.10
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Fall 2021 Guidelines for Changes to the Graduate Student Record
Online application available for the following: advisor selection/change, withdrawal from the integrated master’s-doctorate program, and reduction in coursework hours in the integrated master’s-doctorate program
□ Period: August 2 - August 25, 2021 (4:00 p.m.)
□ Application for enrollment status change must be applied within the stated period. **Cannot apply before or after the application period**
□ Please check details of enrollment status changes stated below.
※ Application periods of enrollment status change may differ by item
Application Procedure
Changes in Enrollment Status
Periods of Enrollment Status Change
Details
Online Application
Leave of Absence and Return to School
Aug 2 (Mon) ~ Aug 25 (Wed) 16:00
- KUPID ￫ Academic Records & Graduation ￫ University Registration ￫ Application for Leave of Absence/Return (Graduate)
- Students should submit required documents for maternity leave, parental leave, military leave, business start-up leave, etc.
- New students are not permitted to take a leave of absence in the first semester. (However, maternity leave, parental leave, and business start-up leave are permitted.)
Change of Advisor
- KUPID ￫ Academic Records & Graduation ￫ Student Record Details ￫ Change of Advisor
- Change of academic advisor must be requested during the registration editing period. (Otherwise not accepted)
Withdrawal From the Integrated Master’s-Doctorate Program
- KUPID ￫ Academic Records & Graduation ￫ Student Record Details ￫ Master’s-Doctorate Integrated Program
- Withdrawal from the integrated master’s-doctorate program is not available after program completion.
Advisor Selection for New Students
Sept 1 (Wed) ~ Sept 7 (Tue) 16:00
- KUPID ￫ Academic Records & Graduation ￫ Student Record Details ￫ Select Advisor
- In the case of incompletion of ‘Guided Research’ due to no request for an academic advisor, one cannot complete the course during the regular semester.
Reduction of Coursework Period for the Integrated Master’s-Doctorate Program (Early Completion)
Sept 1 (Wed) ~ Sept 17 (Fri) 16:00
- KUPID ￫ Academic Records & Graduation ￫ Student Record Details ￫ Reduction of Coursework Period Application
- Registration (payment of tuition) must be done in order to apply for reduction of semester.
- Reduction by two semesters (apply at the beginning of the 6th semester)
- Reduction by one semester (apply at the beginning of the 7th semester)
* Application must be strictly done within the period
[Master’s Program]
Reduction of Coursework Period for the Integrated Bachelor-Master’s Program (Early Completion)
- Submit the application forms for ‘Reduction of Coursework Period for the Integrated Bachelor-Master’s Program’ with the signatures of both the advisor and department chair to the department office in person (online application not available).
- Registration (payment of tuition) must be done in order to apply for reduction of semester.
- Reduction of one semester (apply at the beginning of the 3rd semester)
* Application must be strictly done within the period
Submit Documents to Administration Office
Withdrawal & Readmission
*Readmission period:
Aug 2 (Mon) ~ Aug 10 (Tue) 16:00
- Submit the application forms for withdrawal/readmission with the signatures of both the advisor and department chair to the department office in person (online application not available).
- Students who are admitted again must pay tuition during the regular registration period.
Change of Major
Aug 2 (Mon) ~ Aug 25 (Wed) 16:00
- Submit an application form for change of major to the department office.
- Change of major is not available after program completion.
Application of Master’s Degree for Integrated Master’s-Doctorate Program [Graduates]
Aug 2 (Mon) ~ Aug 13 (Fri) 16:00
- After completing the ‘Application for Master’s Degree Acquisition’ form, submit it (offline only) to the Administrative Office (Department of students’ major).
- Successful candidates will receive an individual notification.
□ Completion Credits and Maximum Period of Enrollment for Graduate School
Completion Credits ※ Students need to satisfy requirements set up by each academic department in addition to credits is required by the MS/Ph.D. program
Program
Credits
Guided Research
Notes
Master’s
30
8
Applicable to students who entered the school by the 2020 Fall Semester
Doctorate
36
8
Master’s-Doctorate Integrated
54
16(12)
Master’s
30
8
Applicable to students who entered the school during/after the 2021 Spring Semester
Doctorate
36
8
Master’s-Doctorate Integrated
54
16(12)
( ) : In case where coursework period is reduced
* In the case of Business School students, there will not be any changes.
Maximum Period of Enrollment
Minimum Period of Enrollment
Leave of Absence
Maximum Period of Enrollment
Notes
Master’s
2
2
6
Applicable to students who entered the school by the 2020 Fall Semester
Doctorate
2
3
10
Master’s-Doctorate Integrated
4(3)
3
12
Master’s
2
2
4
Applicable to students who entered the school during/after the 2021 Spring Semester
Doctorate
2
3
8
Master’s-Doctorate Integrated
4(3)
3
10
( ) : In case where coursework period is reduced
□ Changes to the 2021 Fall Semester
Item
Before
After
Period for the Application of Master’s Degree for Integrated Bachelor-Master’s Program [Expected Graduates]
Submit during the period of enrollment status change
Two weeks starting from the first day of enrollment status change
- Period: Aug 2 (Mon) ~ Aug 13 (Fri) 16:00
Leave of Absence and Return to School
New students are not permitted to take a leave of absence in the first semester. (However, maternity leave, parental leave, military leave, and business start-up leave are permitted.)
1. Period: August 2 - August 25, 2021 (4:00 p.m.)
*Academic registration status of applicants for leave of absence and return to school will be changed online on September 1st, 2021
2. Procedure: Register online on the Potal(KUPID)
*KUPID(http://portal.korea.ac.kr) → Academic Records & Graduation→ University Registration → Application for Leave of Absence/Return
3. Types of Leave of Absence &Details
Type of Leave
Number of Semesters Permitted
Included in the Enrollment
Period
Included in the Leave of Absence
Period
Required Documents
Notes
Military Leave
6 semesters
×
×
Notice of enlistment or confirmation of military service
- Submit required documents.
Maternity Leave
1-2 semesters
×
×
Medical confirmation of pregnancy
(issued within the last 45 days)
Submit required documents.
Not applicable to male students
Up to one year
Parental Leave
1-2 semesters
×
×
Certificate of family relationship
or
resident registration records
Submit required documents.
Applicable to those with children under the age of 8
Up to one year
Start-up leave of absence
1 semester
×
×
-Start-up leave review application form [Attached file 1]
-Business license
(Corporations must submit a certified copy of register)
-Business plan [Attached file 2]
-Letter of recommendation issued by a start-up related department [Attached file 3-1] OR
Letter of recommendation by academic advisor [Attached file 3-2/*Mandatory]
-Certificate of completion of start-up lecture hosted by a start-up related department
-Other documentary evidence of start-up activities
-Cannot apply without documentary evidence
-Cannot apply online (Submit documents to administration office)
-For students that have registered two or more semesters
-Maximum 2 years of leave (Cannot apply for 2 years at once; must receive approval every semester)
-Qualification for application, required documents, [Attached file]form
: Refer to KUPD￫Rules/School Regulation ￫｢창업휴학운영지침｣ (Policies regarding start-up leave)
Employment / training leave of absence
1-2 semesters
×
×
-Proof of employment/training
- Assembly records of Department administration committee, department bylaws (The department will hold an administration committee meeting and review proof of employment/training that was submitted to the administration office)
- Cannot apply without documentary evidence
- Cannot apply online (Submit documents to administration office)
-Maximum 2 years of leave (Cannot apply for 2 years at once)
- Proof of employment/training: Institution name, affiliated department, position, employment/training period must be stated
- Only applies to departments that have this stated in department bylaws
Students who wish to take leave of absence for curriculum-related employment or training must undergo department’s review and seek approval from the dean
Training leave of absence for state examination qualifiers
1 semester
o
×
Documentary proof of passing state examination and training
- Cannot apply without documentary evidence
- Cannot apply online (Submit documents to administration office)
-Students can take leave of absence as long as training periods last
General Leave
1-2 semesters
o
o
None
* Documentary evidence : Erase or hide the second half of the resident registration number
A. Military Leave
- Military leave is excluded from the thesis submission period. In the case that military enlistment is canceled or postponed, students must report the change within 7 days to cancel military leave.
- Required Documents: a copy of the enlistment notice (with the enlistment date), confirmation of military service, or certificate of military service (including an e-mail sent from the Military Manpower Administration)
B. Maternity Leave
- In order to apply for maternity leave, students should submit a medical certificate confirming pregnancy (issued within the last 45 days).
- Students may take a leave of absence for up to one year for each childbirth, and the term of leave of absence is excluded from the thesis submission period.
C. Parental Leave
- In order to apply for parental leave, students should submit a copy of the family relationship certificate or resident registration record.
- Students may take a leave of absence for up to one year for each child under the age of 8, and the leave of absence is excluded from the thesis submission period.
D. Start-up leave
- Eligibility of application: students that have registered two or more semesters
* Those who are eligible according to ｢창업휴학운영지침｣ (Policies regarding start-up leave) Article 4 (Application eligibility for start-up leave) should prepare documents stated in Article 7 (Required documents for start-up leave
- Required documents : Start-up leave review application form [Attached file 1], Business license (Corporations must submit a certified copy of register), Business plan[Attached file 2], Letter of recommendation issued by a start-up related department [Attached file 3-1] OR Letter of recommendation by academic advisor [Attached file 3-2/*Mandatory], Certificate of completion of start-up lecture hosted by a start-up related department, Other documentary evidence of start-up activities
*Attached file format : Refer to KUPID ￫ (Left)Quick Service ￫ Rules/School Regulation ￫ ｢창업휴학운영지침｣ (Policies regarding start-up leave)
- Maximum 2 years of start-up leave (Cannot apply for 2 years at once; must receive approval every semester), period of leave is excluded from degree dissertation submission period
E. Employment / training leave of absence
- Required documents: Institution name, affiliated department, position, employment/training period must be stated in proof of employment/training
- Students who wish to take leave of absence for curriculum-related employment or training must undergo department’s review and seek approval from the dean (Only applies to departments that have this stated in department bylaws)
- Maximum 2 years of leave (Cannot apply for 2 years at once) and period of leave is excluded from degree dissertation submission period
F. General Leave
- Students may take a leave of absence for six months or one year at a time and the term may be extended continuously. Master’s and doctoral (including master’s-doctorate integrated) students may take a leave of absence for up to two years and three years, respectively.
- For students who want to extend the term of leave of absence after the application deadline, they must re-apply.
- Students must apply to re-enroll for the semester when the thesis examination takes place.
- Those who have completed coursework do not need to take a leave of absence except for maternity, parental, military, and business start-up leaves, the term of which is excluded from the thesis submission period.
** However, application for leave is mandatory for leave of absences that are excluded from degree dissertation submission period, such as leave of absence for pregnancy, parenting, military service, start-up, and employment/training.
4. Return Types
Return Types
Documentary Evidence
Remarks
Return to School after Military Service
A copy of certificate of discharge (with the date of discharge)
or a copy of certificate of military service
- Must return to school within one year after the date of discharge
(Example) 2021/4/30
Discharged students have two chances of return to school; August 2021 and February 2022. If one attempts to return to school in school in August 2022, over one year has passed since the discharge date and therefore one is expelled due to excess absence of leave.
If one cannot return to school by February 2022, one must take general absence of leave in February 2022. (A copy of certificate of discharge is required).
- Must report reserve troop transfer on ｢KUPID(http://portal.korea.ac.kr) / 정보생활 / 예비군 전입신고｣
* Documentary Evidence : delete or cover the last digits of social security number
General Return to School
None
A copy of passport
Students: Impossible to apply without documentary evidence
5. Absence/Return Certificate Issuance
- Issuance Period: Aug 2 (Mon) ~ Aug 25 (Wed) 16:00
Those who applied for absence/return online can have their certificate issued after their academic advisor’s approval during registration editing period on KUPID ￫ [제증명] ￫ ‘휴/복학예정 확인서‘
After Mar 1 or Sep 1 when the registration revision is finalized, certificate of leave/return will be printable.
Withdrawal & Readmission
A. Withdrawal
Submit the application forms for withdrawal with the signatures of both the advisor and
department chair to the department office in person (online application not available).
*Drop-out date: the date of drop-out form submission to affiliated department office
B. Readmission
- Period: August 2 to August 10, 2021 (4:00 p.m.)
*Impossible to request for readmission once application period is closed
- Submit the application forms for readmission with the signatures of both the advisor and department chair to the department office in person (online application not available).
- Permit readmission of students who have been expelled due to drop-out, no registration, excess absence of leave, etc. once within the admission quota that year.
- Readmitted students may maintain their enrollment status from the date of enrollment up to the thesis submission deadline
(master’s: 6 years; doctorate: 10 years; master’s-doctorate integrated: 12 years).
Readmission is allowed only if students are able to complete their program while maintaining their enrollment status.
The leave of absence term taken prior to readmission is included in the total leave of absence period.
- Students who are admitted again must pay the tuition during the regular registration period.
Change of Advisor
1. Period: August 2 to August 25, 2021 (4:00 p.m.) (Same as the period of enrollment status change)
2.Visit http://portal.korea.ac.kr→ Student Records/Graduation → Student Record Details → Change of Advisor
3. Change of academic advisor must be requested during the registration editing period. (Otherwise not accepted)
4. If the academic advisor for academic-industrial cooperation has changed for those in the program, one must request for change of academic advisor during the registration edit period.
Change of Major
1. Period: August 2 to August 25, 2021 (4:00 p.m.) (Same as the period of enrollment status change)
2. Submit an application form for change of major to the department office.
3. Change of major is not available after program completion.
4. Change of major must be applied for during the registration edit period. (Otherwise not accepted)
Advisor Selection for New Students
1. Period: September 1 (Wed) – September 7 (Tue), 2021 (4:00 p.m.)
2. Visit http://portal.korea.ac.kr→ Student Records/Graduation → Student Record Details → Select Advisor
3. Impossible to complete ‘Guided Research’ without request for an academic advisor
* In the case of incompletion of ‘Guided Research’ due to no request for an academic advisor, one cannot complete the course during the regular semester.
Withdrawal from the Integrated Bachelor-Master’s Program & Reduction of Coursework Period (Early Completion)
1. Students Eligible: Master’s students who entered the university through the Integrated Bachelor-Master’s Program
2. Period: September 1 – September 17, 2021 (4:00 p.m.)
※ Registration(Payment of Tuition) must be done in order to apply for reduction of semester
※ Application must be strictly done within the period (Not possible before or after the period)
3. Method : After writing the ‘Application for reduction of term of study for the integrated Bachelor and Master’s Program(form)’, receive the signature from your professor and chair professor and submit it (offline only) to the Administrative Office(Department of student’s major)
* Application is planned to be online starting from the fall semester of 2021
4. Semester : reduction range is limited to 1 semester
- Reduction of 1 semester: Apply at the beginning of your 3rd semester during the ‘application period for reduction of semester’
※ Only students with an average GPA 4.0 or higher at the 3rd semester(After grade finalization of the semester and at the period of graduation assessment) can (early) graduate.
* Students with an average GPA of 4.0 or higher of the 2020 Fall Integrated Bachelor and Master’s Program candidate
Candidates
Average GPA
(Until) 2019 Fall Integrated Bachelor and Master’s Program candidate
3.0 or higher
(From) 2020 Fall Integrated Bachelor and Master’s Program candidate
4.0 or higher
5. If the applicant of semester reduction(early graduate) fails to complete due to the lack of early graduation requirements, the application will be ‘cancelled’
(Example) If a student who applied for a semester reduction at 2021 spring semester (beginning of his or her 3rd semester) cannot complete the course on August 25th 2021 due to the lack of early graduation requirements, then the application will be processed as ‘cancelled’
Withdrawal from the integrated master’s-doctorate program
A. Withdrawal from the integrated master’s-doctorate program
1. Period: September 2 – September 25, 2021 (4:00 p.m) (Same as the period of enrollment status change)
2. Procedure: Visit http://portal.korea.ac.kr→ Student Records/Graduation → Student Record Details → Master’s-Doctorate Integrated Program
3. Students in the integrated master’s-doctorate program who wish to withdraw from the integrated program and enter a master’s program instead should apply for withdrawal.
a. However, in this case, only the program itself is changed to a master’s program, thus a master’s degree cannot be obtained directly after withdrawing from the integrated program even if completion requirements for the master’s degree are met.
b. Candidates for program completion are decided at the end of the semester of application after grades have been finalized.
(Example) A student who withdraws from the integrated master’s-doctorate program on August 3, 2020 does not complete the master’s program on August 25, 2020. Should the student apply for withdrawal in the Second semester of 2020 and meet completion requirements for the master’s program, he/she shall complete the program in the Second semester of 2020 (February 25, 2021).
4. Withdrawal from the integrated master’s-doctorate program is not available after program completion.
B. Applying for Reduction of Coursework Period (Early Completion)
1. Period: September 1 (Wed) – September 17 (Fri), 2021 (4:00 p.m.)
※ Registration(Payment of Tuition) must be done in order to apply for reduction of semester
※ Application must be strictly done within the period (Not possible before or after the period)
2. Procedure: Visit http://portal.korea.ac.kr→ Student Records/Graduation → Student Record Details → Reduction of Coursework Period Application
3. Semesters: Reduction is limited to either two semesters (one year) or one semester.
- Reduction by two semesters: Apply during the student record changing period at the beginning of the 6th semester
- Reduction by one semester: Apply during the student record changing period at the beginning of the 7th semester
※ However, early completion and graduation is only available to students who have attained an average GPA of 4.0 or higher by their 6th or 7th semester (after the grade finalization and program completion evaluation period).
4. If the applicant of semester reduction(early graduate) fails to complete due to the lack of early graduation requirements, the application will be ‘cancelled’
(Example) If a student who applied for 2 semester reductions at 2021 spring semester (beginning of his or her 6th semester) cannot complete the course on August 25th 2021 due to the lack of early graduation requirements, then the application will be processed as ‘cancelled’. The student must register his or her 7th semester on fall semester of 2021, and one semester can be reduced upon approval in case he or she applies for 1 semester reduction (applied at the beginning of the 7th semester). If 1 semester reduction application (applied at the beginning of the 7th semester) is not done, the student must register his or her 8th semester on spring semester of 2022.
Application of Master’s Degree for Integrated Master’s and Doctorate Program Expected Graduates
1. Period: August 2nd (Wed) ~ 13th (Fri) 16:00 * Not possible before or after the period
2. Procedure: After completing the ‘Application for Master’s degree Acquisition’ form, submit it (offline only) to the Administrative Office (Department of student’s major)
3. Candidates
- Completed graduate students who fulfills the Master’s degree completion requirements regulated by the Graduate School and MS/PhD detailed enforcement regulations of the Integrated Master’s and Doctorate Program
- Completed graduate students who have not passed the Integrated Master’s and Doctorate Program enrolled term of 12years (10years)
* Enrolled term of 12years (10years): until 2020 fall semester newly-enrolled students (from 2021 spring semester newly-enrolled)
4. Submission of Master’s degree thesis
- Successful candidates who received an individual notification
- Completed graduate students who fulfills the MS/PhD detailed enforcement regulations and internally decided Master’s degree acquisition requirements (Foreign Language Exam, Comprehensive Exam etc.)
- After graduating the Integrated Master’s and Doctorate Program, those who acquired the Master’s degree cannot acquire the Integrated Doctor’s degree in the future
Degree course
Integrated Master’s and Doctorate Program
Degree
Master’s degree
Issuance of certification
Master’s degree / Integrated Master’s and Doctorate Program Graduate
Payment of Tuition (Refer to the Treasury Bulletin)
1. Period: August 23 (Wed) 9:00 – August 27 (Fri) 16:00
- Visit http://portal.korea.ac.kr → Registration/Scholarships → Tuition Bill → Print Bill] Pay at the designated bank)
2. Final Registration Period: September 14 (Tue) - September 16 (Thu) 16:00
※ Application must be strictly done within the period (Not possible before or after the period)
3. Expected graduate students : Details of ‘Registration of expected graduate students’ can be verified at the MS/PhD website - Notice
*If payment of the tuition for the research semester is not complete, students cannot use Blackboard, the library etc. during that year/semester
